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Scheme of Delegation, Minutes & Attendance

Hook-with-Warsash C of E Academy

Hook-with-Warsash C of E Academy Trust Ltd

The Governing Body and the Scheme of Delegation

The Academy Trust and its Governing Body acts in accordance with the Articles of Association (the Articles) (see below) registered with Companies House, as required by the Companies Act 2006, on 17 July 2012, including complying with its objectives identified in the Articles

In addition, the Trust and its Governing Body conforms to the requirements of the Department for Education (DfE) and is thus accountable to the Education and Skills Funding Agency (ESFA), which is an executive agency of the DfE. In so doing the Governing Body complies with company and charity law and its funding agreement with the ESFA.

The Academy Trust Ltd delegates the full powers and responsibility of Governance to the Governing Body, except for the responsibility to:

  • receive the Governing Body Annual Report and Accounts at its Annual General Meeting;
  • appoint auditors;
  • appoint the majority of Governors and retain oversight of the procedures for appointing or electing the remainder.

The Academy Trust comprises nine members, four of whom are Governors. Two of the members of the Trust (one a Governor) are appointed by the Diocese of Portsmouth and Winchester Board of Education.

The Governing Body comprises twenty members who are also designated Directors under Company Law and Trustees, in accordance with the regulations of the Charities Commission.

The Governing Body:

  • provides confident, strategic leadership;
  • creates robust accountability, oversight and assurance for educational and financial performance.

In so doing the Governing Body has three core functions:

  • ensuring clarity of vision, ethos and strategic direction;
  • holding executive leaders to account for the educational performance of the Academy and its pupils, and for the performance management of staff;
  • overseeing the financial performance of the Academy and making sure its money is well spent.

Detail of the scope of the powers and responsibilities of the Governing Body, together with its method of operation is given in its Terms of Reference, which are reviewed and agreed annually. (see below)

In order to fulfill its responsibilities and to operate in the most effective manner the Governing Body has three main committees that have some delegated powers, meet twice termly and report to the Full Governing Body:

  • Pupil Discipline, Curriculum & Early Years – key delegated responsibilities:
  • ensuring that the Academy gives access to the full entitlement curriculum for all pupils;
  • ensuring that full support, including statutory arrangements, is given to all pupils with Special Educational and Disability Needs and to Pupil Premium pupils;
  • ensuring that appropriate measures are in place to safeguard and protect children;
  • reviewing and updating related policies in accordance with a published programme;
  • Finance & Personnel – key delegated responsibilities:
  • agreeing an annual budget and a three-year budget projection;
  • agreeing an annual staffing structure;
  • reviewing and updating related policies in accordance with a published programme;
  • Sites and Buildings– key delegated responsibilities:
  • ensuring that the Academy site provides a safe and stimulating learning environment;
  • ensuring that the Academy has in place and complies with Health and Safety procedures in order that all pupils, members of staff, volunteers and other visitors to the Academy are safe;
  • reviewing and updating related policies in accordance with a published programme;

It should be noted that although powers are delegated to these Committees all key decisions are reported to and ratified by the Full Governing Body.

There are three additional committees that meet at least once a term:

  • Forging Links, which does not have delegated powers but is charged with:
  • promoting the relationship between the Academy and the Church;
  • ensuring that the Academy maintains its character and ethos;
  • reviewing and updating related policies in accordance with a published programme;
  • Governance and Audit, which does not have delegated powers but comprises the Chair & Vice-Chair of Governors, the Committee Chairs, the Training and Development Governor and the Internal Audit Officer and is charged with:
  • co-ordinating the Governors’ input into the planning and writing of the Academy’s Annual Strategic Plan;
  • overseeing the Governors’ monitoring of the implementation of that plan*;
  • making recommendations to the Governing Body regarding the structure of Governance;
  • Pay and Appraisal, which has the delegated responsibility for:
  • overseeing the Performance Management of staff;
  • agreeing staff pay progression;
  • reporting decisions related to pay progression to the Fill Governing Body
  • reviewing and updating related policies in accordance with a published programme.

The Governing Body also has a Marketing, Promotion and Media Working Group, which does not have delegated powers.

*All Governors participate in the programme of Governor Visits to monitor the implementation of Academy’s Annual Strategic Plan.

All Governors are linked with a class in the Academy as part of the Adopt-a-Governor Scheme, which serves to give pupils a better understanding of the role of the Governing Body.

Governor Panels are convened and meet for specific purposes as required.

 

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Hook-with Warsash C of E Academy

Meeting Dates 2019/20

 

Academy Trust Meeting

(*to be held in the Church Hall)

Full Governing Body Meeting

Sites & Buildings

Finance & Personnel

Pupil Discipline, Curriculum & Early Years

 

Forging Links

 

Governance & Audit

Pay & Appraisal

Beginning of Term: Wednesday 4 September 2019

Monday

9 September

at 6.00 pm

 

Monday

9 September

at 7.00 pm

Tuesday

8 October

at 8.00 am

 

Monday

14 October

at 8.00 am

 

Wednesday

9 October

at 9.00 am

Wednesday

9 October

at 3.00 pm

Thursday

10 October

at 7.00 pm

 

 

Wednesday

16 October

at 9.00 am

Tuesday

22 October

at 8.00 am

 

Tuesday

15 October

at 9.00 am

 

Half term: Monday 28 October 2019 – Friday 1 November 2019

Wednesday

18 December

at 7.00 pm (AGM)*

Monday

9 December

at 4.00 pm

 

Tuesday

19 November

at 8.00 am

Thursday

21 November a

t 8.00 am

 

Wednesday

20 November

at 9.00 am

Wednesday

20 November a

t 3.00 pm

 

21st November

at 10am

to receive feedback from Auditors

Friday 22 November

at 9.00 am

 

Christmas Holiday: Monday 23 December 2019 – Friday 3 January 2020

 

Wednesday

5 February

at 7.00 pm

Tuesday

21 January

at 8.00 am

Thursday

23 January

at 8.00 am

Wednesday

22 January

at 9.00 am

Wednesday

22 January

at 3.00 pm

 

 

Wednesday

22 January

at 1.00 pm

Half term: Monday 17 February 2020 – Friday 21 February 2020

 

Thursday

26 March

at 8.00 am

 

Tuesday 1

0 March

at 8.00 am

Thursday

12 March

at 8.00 am

Wednesday

11 March

at 9.00 am

 

Wednesday

11 March

at 3.00 pm

 

Thursday

12 March

at 7.00 pm

Tuesday

24 March

at 9.00 am

 

Easter Holiday: Monday 6 April 2020 – Friday Monday 17 April 2020

 

Monday

18 May

at 4.00 pm

Tuesday

5 May

at 8.00 am

Thursday

7 May

at 8.00 am

 

Wednesday

6 May

at 9.00 am

 

 

 

Half term: Monday 25 May 2020– Friday 29 May 2020

Monday

6 July

at 6.00 pm

Monday

6 July

at 7.00 pm

Tuesday

16 June

at 8.00 am

Thursday 1

8 June

at 8.00 am

Wednesday

17 June

at 9.00 am

 

Wednesday 1

7 June at 3.00 pm

 

Meeting with SLT

re Strategic Plan

June (tba)

Monday

6 July

at 5.00 pm

End of term: Wednesday 22 July 2020

 

 

Reserve Date – if meeting necessary

 

Headteacher Appraisal

 

No Meeting in Cycle

 

Other Dates

 

Site Walkabout (S&B Ctte)  Tuesday 1 October 2019

                                                Tuesday 12 November 2019

                                                Tuesday 14 January 2020

                                                Tuesday 3 March 2020

                                                Tuesday 28 April 2020

                                                Tuesday 9 June 2020

 

Whole Governing Body Training

                                                Tuesday 17 September 2019 at 3.15 pm – SIAMS Training

                                                other tba

 

Governor Visit Days             Wednesday 20 November 2019

                                                Tuesday 10 March 2020

                                                Thursday 18 June 2020 

                                               

Inset Days:                             Monday 23 September 2019

Friday 29 November 2019

Friday 31 January 2020

                                                others tba

 

Residential Visits:                  Year 4 StubbingtonWednesday 12 - Friday 14 February 2020

                                                Year 5 Dorset: Monday 30 September - Friday 04 October 2019

                                                Year 6 France: Monday 22 - Friday 26 June 2020

 

Statutory Tests:                     KS1 SATs: May 2019

                                                KS2 SATs: w/b Monday 11 May 2020 

                                                Phonics: w/b Monday 08 June 2020 

 

External Audit:                     w/b Monday 4 November 2019

 

Health & Safety Audit:         Thursday 07 November 2019

 

            Annual Production:               Monday 25 - Thursday 28 November 2019

 

 

       

 

 

 

 

 

 

 

 

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