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Scheme of Delegation, Minutes & Attendance

Hook-with-Warsash C of E Academy

Hook-with-Warsash C of E Academy Trust Ltd

The Governing Body and the Scheme of Delegation

The Academy Trust and its Governing Body acts in accordance with the Articles of Association (the Articles) (see below) registered with Companies House, as required by the Companies Act 2006, on 17 July 2012, including complying with its objectives identified in the Articles

In addition, the Trust and its Governing Body conforms to the requirements of the Department for Education (DfE) and is thus accountable to the Education and Skills Funding Agency (ESFA), which is an executive agency of the DfE. In so doing the Governing Body complies with company and charity law and its funding agreement with the ESFA.

The Academy Trust Ltd delegates the full powers and responsibility of Governance to the Governing Body, except for the responsibility to:

  • receive the Governing Body Annual Report and Accounts at its Annual General Meeting;
  • appoint auditors;
  • appoint the majority of Governors and retain oversight of the procedures for appointing or electing the remainder.

The Academy Trust comprises nine members, four of whom are Governors. Two of the members of the Trust (one a Governor) are appointed by the Diocese of Portsmouth and Winchester Board of Education.

The Governing Body comprises twenty members who are also designated Directors under Company Law and Trustees, in accordance with the regulations of the Charities Commission.

The Governing Body:

  • provides confident, strategic leadership;
  • creates robust accountability, oversight and assurance for educational and financial performance.

In so doing the Governing Body has three core functions:

  • ensuring clarity of vision, ethos and strategic direction;
  • holding executive leaders to account for the educational performance of the Academy and its pupils, and for the performance management of staff;
  • overseeing the financial performance of the Academy and making sure its money is well spent.

Detail of the scope of the powers and responsibilities of the Governing Body, together with its method of operation is given in its Terms of Reference, which are reviewed and agreed annually. (see below)

In order to fulfill its responsibilities and to operate in the most effective manner the Governing Body has three main committees that have some delegated powers, meet twice termly and report to the Full Governing Body:

  • Pupil Discipline, Curriculum & Early Years – key delegated responsibilities:
  • ensuring that the Academy gives access to the full entitlement curriculum for all pupils;
  • ensuring that full support, including statutory arrangements, is given to all pupils with Special Educational and Disability Needs and to Pupil Premium pupils;
  • ensuring that appropriate measures are in place to safeguard and protect children;
  • reviewing and updating related policies in accordance with a published programme;
  • Finance & Personnel – key delegated responsibilities:
  • agreeing an annual budget and a three-year budget projection;
  • agreeing an annual staffing structure;
  • reviewing and updating related policies in accordance with a published programme;
  • Sites and Buildings– key delegated responsibilities:
  • ensuring that the Academy site provides a safe and stimulating learning environment;
  • ensuring that the Academy has in place and complies with Health and Safety procedures in order that all pupils, members of staff, volunteers and other visitors to the Academy are safe;
  • reviewing and updating related policies in accordance with a published programme;

It should be noted that although powers are delegated to these Committees all key decisions are reported to and ratified by the Full Governing Body.

There are three additional committees that meet at least once a term:

  • Forging Links, which does not have delegated powers but is charged with:
  • promoting the relationship between the Academy and the Church;
  • ensuring that the Academy maintains its character and ethos;
  • reviewing and updating related policies in accordance with a published programme;
  • Governance and Audit, which does not have delegated powers but comprises the Chair & Vice-Chair of Governors, the Committee Chairs, the Training and Development Governor and the Internal Audit Officer and is charged with:
  • co-ordinating the Governors’ input into the planning and writing of the Academy’s Annual Strategic Plan;
  • overseeing the Governors’ monitoring of the implementation of that plan*;
  • making recommendations to the Governing Body regarding the structure of Governance;
  • Pay and Appraisal, which has the delegated responsibility for:
  • overseeing the Performance Management of staff;
  • agreeing staff pay progression;
  • reporting decisions related to pay progression to the Fill Governing Body
  • reviewing and updating related policies in accordance with a published programme.

The Governing Body also has a Marketing, Promotion and Media Working Group, which does not have delegated powers.

*All Governors participate in the programme of Governor Visits to monitor the implementation of Academy’s Annual Strategic Plan.

All Governors are linked with a class in the Academy as part of the Adopt-a-Governor Scheme, which serves to give pupils a better understanding of the role of the Governing Body.

Governor Panels are convened and meet for specific purposes as required.

 

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Hook-with Warsash C of E Academy

Meeting Dates 2018/19

Final

 

Academy Trust Meeting

(*to be held in the Church Hall)

 

Full Governing Body Meeting

Sites & Buildings

Finance & Personnel

Pupil Discipline, Curriculum & Early Years

Beginning of Term: Monday 3 September 2018

Thursday 6 September

at 6.00 pm

 

Thursday 6 September

at 7.00 pm

Tuesday 2 October

at 8.00 am

Thursday 4 October

at 8.00 am

 

Wednesday 3 October

at 9.00 am

Tuesday 16 October

at 8.00 am

 

Half term: Monday 22 October 2018 – Friday 26 October 2018

Wednesday 19 December

at 7.00 pm (AGM)*

Monday 10 December

at 4.00 pm

 

Tuesday 20 November

at 8.00 am

Thursday 22 November at 8.00 am

 

Wednesday 21 November

at 9.00 am

Christmas Holiday: Monday 24 December 2018 – Friday 4 January 2019

 

Wednesday 6 February

at 7.00 pm

Tuesday 22 January

at 8.00 am

Thursday 24 January

at 8.00 am

Wednesday 23 January

at 9.00 am

Half term: Monday 18 February 2019 – Friday 22 February 2019

 

Thursday 28 March

at 8.00 am

 

Tuesday 12 March

at 8.00 am

Thursday 14 March

at 8.00 am

Wednesday 13 March

at 9.00 am

 

Easter Holiday: Monday 8 April 2019 – Monday 22 April 2019

 

Tuesday 21 May

at 4.00 pm

Tuesday 7 May

at 8.00 am

Thursday 9 May

at 8.00 am

 

Wednesday 8 May

at 9.00 am

Half term: Monday 27 May 2019 – Friday 31 May 2019

Monday 8 July

at 6.00 pm

Monday 8 July

at 7.00 pm

Tuesday 18 June

at 8.00 am

Thursday 20 June

at 8.00 am

Wednesday 19 June

at 9.00 am

 

End of term: Tuesday 23 July 2019

 

 

 

 

 

 

 

Half term: Monday 12 February 2018 – Friday 16 February 2018

Wednesday 13 March

at 3.45 pm

 

 

Forging Links

 

Governance & Audit

Pay & Appraisal

 

 

Beginning of Term: Monday 3 September 2018

Wednesday 3 October

at 3.45 pm

 

Thursday 4 October

at 7.00 pm

 

 

Thursday 11 October

at 8.00 am

 

 

Half term: Monday 22 October 2018 – Friday 26 October 2018

Wednesday 21 November at 3.45 pm.

 

Monday 26 November

at 10.00 am tbc

to receive feedback from Auditors

Friday 12 October

at 9.30 am

 

 

 

Thursday 22 November

at 10.30 am

Christmas Holiday: Monday 24 December 2018 – Friday 4 January 2019

Wednesday 23 January

at 3.00 pm

 

 

Wednesday 23 January

at 1.00 pm

 

 

Half term: Monday 18 February 2019 – Friday 22 February 2019

Wednesday 13 March

at 3.45 pm

 

Thursday 14 March

at 7.00 pm

Thursday 23 March 

at 8.00 am

 

Easter Holiday: Monday 8 April 2019 – Monday 22 April 2019

 

 

 

 

 

Half term: Monday 28 May 2018 – Friday 1 June 2018

Wednesday 19 June

at 3.00 pm

 

Meeting with SLT

re Strategic Plan

June

(tba)

Monday 8 July

at 5.00 pm

tbc

 

 

 

End of term: Tuesday 23 July 2019

 

 

Reserve Date – if meeting necessary

 

Headteacher Appraisal

 

No Meeting in Cycle

 

Other Dates

 

Site Walkabout (S&B Ctte) Tuesday 25 September 2018;

Tuesday 13 November 2018;

Tuesday 15 January 2019;

Tuesday 5 March 2019;

Tuesday 30 April 2019;

Tuesday 11 June 2019

 

Whole Governing Body Training

Leading Health & Safety at Work – Thursday 11 October at 6.00 pm

Communicating with the Community – Thursday 27 September 2018 at 6.30 pm

 

Governor Monitoring Days Tuesday 20 November 2018

Thursday 24 January 2019

Wednesday 13 March 2019

 

Inset Days: Friday 5 October 2018

Monday 10 December 2018

Friday 1 February 2019

others tba

 

Residential Visits: Year 4 Stubbington: February 2019

Year 5 Dorset: 17-21 September 2018

Year 6 France: 24-28 June 2019

 

Statutory Tests: KS1 SATs; May 2019

KS2 SATs: 13-16 May 2019

Phonics: w/b 11 June 2019

 

Audit: w/b Monday 29 October 2018.

           Annual Production: Tuesday 27, Wednesday 28, Thursday 29 November 2018

 

 

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